Acceptable Usage Policy

Acceptable Usage Policy of Coláiste an Spioraid Naoimh, Bishopstown, Cork.

Roll number: 62580U

School Patron: Presentation Brothers Schools Trust

Student and Staff Acceptable Usage Policy (AUP) 

This policy:

  • covers all IT use in the school or on school related activities; 
  • covers all IT resources provided by the school. This includes school hardware such as computers or tablets but also software or cloud based resources such as Gsuite/VSware/website;
  • covers all users – Students/school wide staff/outsourced staff; 
  • covers all connections – local or remote;

The idea is we ensure to use information technology (IT) in a manner which is ethical, efficient, lawful, and respects and protects the rights of others – including privacy and confidentiality.


  1. Computer Room Rules
  2. School Equipment
  3. Gsuite for Education
  4. The Internet
  5. Social Media
  6. Personal Devices
  7. Other Software
  8. Remote Teaching




1. Computer Room Rules 

  • No Food/drink;
  • Bags in appropriate place (Room dependent);
  • Sanitise the cloth: Not the computer;
  • No Games allowed;
  • Respect school equipment;

2. School Equipment

  • Respect all school equipment. Classroom and Chromebooks. 
  • Sanitise the equipment.


On Site Equipment 

  • All I.T. devices and equipment provided by the school remain the property of the School.
  • Students must not alter the hardware or software configuration of any school I.T.
  • device or equipment without the prior authorisation of the school.
  • Students must take due care when using school I.T. devices and equipment and take
  • reasonable steps to ensure that no damage is caused to the I.T. device or
  • equipment.

Please respect: 

– the Computer rooms 

– the Chromebook trolleys  

– the computers

– Remote Controls

3. Gsuite for Education


All email addresses


Organisation an storage of digital resources 


Communication with Teacher 

Other Services 







  • Students will use approved class email accounts under supervision by or permission from a teacher.
  • Your CSN email is a shared account. Passwords need to be shared with a Parent/Guardian.
  • Children’s use of email is facilitated strictly in an educational context and access to personal email and/or social networking accounts is prohibited.
  • Online tasks that involve sending and receiving email (e.g. with partner schools, educational email tasks) will be teacher-led. The class teacher will set up one email address for the class. Only the teacher will know the password to such email accounts. Emails will be opened and read by the teacher before being shared with the class. All emails will be reviewed by the teacher prior to sending.
  • Students will not send or receive any material that is illegal, obscene, defamatory or that is intended to annoy or intimidate another person.
  • Students will not reveal their own or other people’s personal details, such as addresses or telephone numbers or pictures.
  • Students will never arrange a face-to-face meeting with someone.

Google Classroom \ Google Drive 

Approved Technologies are technologies that the school has approved for the use by students in their day to day work in the school. From time to time this list may be updated to reflect changes in how we do things or changing circumstances outside our control.

  • Google classroom is an official form of school communication between Teachers and Students/Parents. (Computer teachers will discuss main points here)
  • Google drive is a safe place to store data. Please use drive/docs/slides/sites for any school projects/work. (Computer teachers will discuss main points here)
  • LOG OUT: All confidential information needs to be kept secure at all times
  • Discuss responsibility about keeping information safe and secure. Creating Passwords/Do Not share your password with anyone.

4. The Internet

  • Internet sessions will always be monitored by a teacher. The school will regularly monitor students Internet use.
  • Students will treat others (and the school equipment) with respect at all time and will not undertake any actions that may bring the school into disrepute.
  • Students will not intentionally visit Internet sites that contain obscene, illegal, hateful or otherwise objectionable materials.
  • Students will use the Internet for educational purposes only.
  • Students will not copy information into assignments and fail to acknowledge the
  • source (plagiarism and copyright infringement).
  • Downloading by students of materials or images not relevant to their studies is in direct breach of the school’s acceptable use policy.


5. Social Media

Examples of Unacceptable use of Social Media:

  • Sending or posting discriminatory, harassing, negative comments, threatening
  • messages or images that may cause harm to any member of the school community.
  • Forwarding, ‘Liking’ or commenting on material that is likely to cause offence or hurt to a third party.
  • Sending or posting messages or material that could damage the school’s image or a person’s reputation.
  • Creating a fake profile that impersonates any other member of the school
  • community.
  • Sending or posting material that is confidential to the school.
  • Participating in the viewing or exchanging of inappropriate images or obscene
  • material.


Sanctions for Social Media Policy Infringements

For pupils, Infringements of this policy may have disciplinary repercussions, including (but not exclusively):

  • Suspension of computer privileges in school
  • Confiscation of devices if found on school grounds or on school related activities
  • Notification to parents
  • Suspension from school and school- related activities
  • Exclusion
  • Legal action and/or prosecution


6. Personal Devices

Examples of personal devices include laptops, tables etc. 

Students using their own technology in school, such as leaving a mobile phone turned on or using it in class, sending nuisance text messages, or the unauthorized taking of images with a mobile phone camera, still or moving is in direct breach of the school’s acceptable use policy. See the Code of Positive Behavior and the school’s Electronic Equipment Policy. 


7. Other Software

  • We are not a Microsoft school – Make every effort to create shared documents on Google Docs/slides/sheets.
  • Loom/Zoom are not companies we endorse – if they are not a paid service then YOU, and your personal information, are the product!


8. Remote Teaching 

Live Classes

  • Only the individual to whom the account was assigned is permitted to use such

account i.e. Each school account is for the sole use of the teacher / student only.

  • Only teachers are permitted to record live classes.
  • Students are expected to behave as they would do in a normal classroom setting.
  • Students are expected to conduct themselves with respect for both the teacher and their classmates.
  • Students must be appropriately dressed, in a room other than their bedroom and in front of a blank wall. 
  • No eating or drinking permitted during live classes.
  • Escalation Policy – In the event of a student becoming disruptive in class the following escalation policy will be followed:


  • Student will be instructed to behave;
  • If the student does not comply, the student will be muted by the teacher to avoid further disruption;
  • If the disruption persists, the student’s video will be turned off by the teacher;
  • Finally, if disruption persists the student will be removed from the online class and reported to the Principal. At this point the school’s Code of Positive Behavior will then apply.



Updated: February 2nd, 2024